Product Settings
Product Settings is a Setup page where administrators configure organization-wide behavior for the Product object and Price Books.
Definition
Product Settings is a Setup page where administrators configure organization-wide behavior for the Product object and Price Books. Settings include enabling or disabling quantity and revenue schedules, configuring how products relate to Opportunities, and setting defaults for price book behavior.
In plain English
“Here's a simple way to think about it: Product Settings calibrates how Products and Price Books behave in your sales process. Quantity schedules, revenue schedules, default behaviors - toggles that decide how complex the product data model becomes.”
Worked example
The admin at Cobalt Dynamics opens Product Settings and enables Quantity Schedules so the team can define installment-based delivery plans for their subscription products. She also enables the option to require a Price Book on every Opportunity, ensuring that reps always associate products with the correct pricing tier.
Why Product Settings calibrate how Products and Price Books behave in your sales process
Products in Salesforce can be simple line items or complex configurations with quantity schedules, revenue recognition schedules, and bundle relationships. Product Settings is the page that decides which of those capabilities are turned on for your org. Enable schedules and the Product object grows new related lists and a more complex pricing surface; leave them off and the data model stays simple. The choice depends on whether your business needs the additional structure.
The reason this page deserves a deliberate decision early is that turning on schedules creates downstream commitments. Reports change, integrations may need to handle new fields, and reverting the choice requires data cleanup. Match the configuration to your actual revenue model - startups typically need only the basics, while subscription or services businesses with multi-period contracts will benefit from the schedule features.
How to set up Product Settings
Product Settings configure org-wide behavior for the Product object and Price Books — Quantity Schedules, Revenue Schedules, Multi-Currency Price Books, and the relationship between Products and Opportunities. Foundational settings most admins set once and rarely revisit.
- Open Setup → Product Settings
Setup gear → Quick Find: Product Settings → Product Settings.
- Tick Enable Quantity Schedules if needed
Quantity Schedules track delivery installments — useful for products shipped over time. Enabling adds Schedule fields to Opportunity Products.
- Tick Enable Revenue Schedules if needed
Revenue Schedules track revenue recognition over time — useful for subscription products. Adds Revenue Schedule fields to Opportunity Products.
- Configure Default Pricing Currency
For Multi-Currency orgs, the currency the Standard Price Book uses by default. Locked once set.
- Tick Allow users to deactivate active products with the public group permission
When ON, certain users can deactivate products even when the products are referenced. Restrict to admins to avoid accidental retirement.
- Save
Settings apply org-wide. Schedules show on Opportunity Product layouts going forward.
Enable for products shipped in installments. Adds schedule fields to Opportunity Products.
Enable for products with multi-period revenue recognition. Adds revenue schedule fields.
Currency for the Standard Price Book.
Permission gate for retiring referenced products.
- Enabling Quantity / Revenue Schedules is one-way for practical purposes — disabling later strips schedule data from existing Opportunity Products. Enable in a sandbox first.
- Default Pricing Currency is locked once set in Multi-Currency orgs. Picking the wrong primary currency at org setup is painful to undo.
- Schedules count as additional records under Opportunity Products. A Product with 12 monthly revenue schedules creates 12 schedule child records — multiplies storage on high-volume orgs.
How organizations use Product Settings
Enabled revenue schedules during ARR transition; multi-period revenue recognition is now platform-handled.
Product Settings configured during initial Sales Cloud rollout; the product model fits actual revenue patterns.
Test your knowledge
Q1. Why is understanding Product Settings important for Salesforce admins?
Q2. Can a Salesforce admin configure Product Settings without writing code?
Q3. What is the primary benefit of Product Settings for Salesforce administrators?
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