Calendar Settings
Calendar Settings is a Setup page where administrators configure how calendars behave across the org.
Definition
Calendar Settings is a Setup page where administrators configure how calendars behave across the org. Options include enabling Home Page hover links for events, configuring calendar sharing defaults, controlling whether users can create events on other users' calendars, and setting the default calendar view.
In plain English
“Here's a simple way to think about it: Calendar Settings looks like a small page of toggles, but the choices on it shape whether reps actually use the Salesforce calendar or quietly ignore it for Outlook. Hover behavior, sharing defaults, default views - small UX decisions that compound.”
Worked example
The admin at BrightPath Consulting enables the "Enable click-to-create calendar events" option in Calendar Settings so that users can create new events by clicking directly on a time slot in their calendar view. She also configures the default view to "Week" so all users start with a weekly overview when they open their calendar.
Why Calendar Settings determine whether reps trust the calendar at all
Calendar Settings looks like a small page of toggles, but the choices on it shape whether the Salesforce calendar is something reps actually use or something they ignore in favour of Outlook or Google. Defaults for hover links, sharing behaviour, who can create events on whose calendar, and how the week view renders are all set here. Get them wrong and reps quietly stop logging events in Salesforce - and your Activity reporting goes blind.
The reason it deserves attention is that calendar adoption in Salesforce is fragile. The competitor (the user's actual calendar app) is always one click away. Settings that work elsewhere - like preventing users from editing other people's calendars by default - can break a Sales Operations workflow that depends on assistants booking events on behalf of reps. Tune this page in collaboration with the people who live in calendars all day, not in isolation.
How to set up Calendar Settings
Calendar Settings is the org-wide configuration page for how calendars behave — whether users can share calendars, view-only access for managers, hover details on the home page. Per-user view preferences live in personal settings; org-wide defaults live here.
- Open Setup → Calendar Settings
Setup gear → Quick Find: Calendar Settings → Calendar Settings.
- Tick Enable User Calendar Sharing
When ON, users can share their personal Calendar with others — view-only or with edit. Off by default in some orgs for privacy.
- Tick Enable Home Page Hover Links for Events
When ON, hovering an event on Home shows a tooltip preview. Lightweight UX improvement.
- Configure default Calendar View
Day / Week / Month / List. Drives the default landing view for new users.
- (Optional) tick Cloud Scheduler options
Cloud Scheduler is being retired in newer Salesforce releases — replaced by Lightning Scheduler. Don't enable for new deployments.
- Save
Settings apply org-wide. Existing user preferences override the org default where they conflict.
Whether users can share their personal calendars.
Tooltip previews on Home for upcoming events.
Day / Week / Month / List.
Legacy meeting-request feature. Being retired.
- Public Calendars and Resources are configured separately at Setup → Public Calendars and Resources. Calendar Settings governs personal user calendars; Public Calendars is for shared org-wide calendars.
- Cloud Scheduler is deprecated. New scheduling features should use Lightning Scheduler or Salesforce Scheduler instead.
- Per-user view preferences (set via Personal Settings) override the org default. Changing the org Default Calendar View doesn't update existing users — only affects new ones.
How organizations use Calendar Settings
Enabled the "Create events from drag-and-drop on calendar" setting so producers could schedule review sessions directly on the rep calendar after the producer team complained the four-click sequence was costing them ten minutes a day. Calendar adoption among producers rose from 38% to 71% in the next month.
Disabled cross-user event editing in Calendar Settings after a HIPAA audit flagged that scheduling staff could overwrite physician calendar entries. The same change required them to also enable "Calendar Sharing - Show Details" so coordinators could still see physician availability without modifying it.
Set the default calendar view to Week and pinned the operations queue to the Home page hover so dispatchers see the weekly truck-availability board on login. The change shaved roughly two minutes off every shift-start handoff and cut missed pickup confirmations on Mondays.
Test your knowledge
Q1. Why is understanding Calendar Settings important for Salesforce admins?
Q2. What is the primary benefit of Calendar Settings for Salesforce administrators?
Q3. In which area of Salesforce would you typically find Calendar Settings?
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