You set a list price by creating a Price Book Entry that links a product to a price book. Start in the standard price book, then add custom price book entries for any book that sells at a different rate. The steps below cover the standard entry, which every product needs first.
- Open the product record
From the Products tab, open the product you want to price. The product must already exist as a Product2 record before it can carry any price.
- Add a standard price
In the Price Book Entries (or Standard Price) related list, choose Add to Price Book, select the Standard Price Book, and enter the standard list price. Save it active so the product becomes sellable.
- Add to a custom price book
Use Add to Price Book again, pick a custom price book, and either keep Use Standard Price on to inherit the master price or turn it off and type a book-specific list price.
- Confirm the entry is active
Check that the IsActive flag is set on each entry. An inactive entry stores a price but cannot be added to opportunity, quote, or order lines.
The Product2 record the price applies to. It must exist and be active before any price book entry can reference it.
The Pricebook2 the entry belongs to. The standard price book entry must exist before any custom price book entry can be created.
The published per-unit price stored on the entry. In a custom book this can inherit the standard price or be set independently.
Controls whether the entry can be used on line items. Only active entries default a price onto opportunities, quotes, and orders.
- You cannot add a product to a custom price book until it has an active entry in the standard price book first.
- In multi-currency orgs you need one price book entry per currency, or lines in a missing currency will not get a price.
- Changing the price book on an opportunity that already has line items forces you to clear those lines, because their prices came from the old book.