Create a public calendar in Setup, then share it to the right audience. You need an admin who can reach the Public Calendars and Resources page.
- Open the setup page
From Setup, enter Public Calendars and Resources in the Quick Find box and select it. This page lists both public calendars and resource calendars.
- Create the calendar
Under Public Calendars, click New. Enter a clear Name that tells users what the calendar holds, select Active, and click Save.
- Open the sharing screen
On the calendar's detail page, click Sharing, then Add. Choose the public groups, roles, or users who should have access to this calendar.
- Set each access level
For each group or user, pick a calendar access level. Give most people Show Details, and reserve the Add Events or Full Access levels for those who maintain it.
- Add and publish events
Add events to the calendar, and select the Public checkbox on any event whose details viewers should be able to read. Tell users how to add the calendar in Lightning.
The calendar's display name. Make it specific, like Company Holidays or APAC Sales Events, so users can tell calendars apart.
Marks the calendar as available for use. Leave it selected so users can see and share the calendar.
- Calendar sharing only controls visibility on the calendar. To let viewers read an event's details, select the event's Public checkbox too.
- Users without the Edit Events permission cannot create events, even on a calendar shared with an Add Events access level.
- Some sharing access levels can be hidden by your organization-wide default activity settings. Check the activity sharing model if a level is missing.
- Do not over-create calendars. Too many public calendars clutter the calendar view and make users trust the schedule less.