Use the App Menu page to control which apps appear for users and the order they show in, then confirm visibility flows from the right profiles and permission sets.
- Open the App Menu page
From Setup, type App Menu in the Quick Find box and select App Menu. You need the Customize Application permission. The page lists every Lightning app and Classic app in the org as a row.
- Set each app's visibility
On each row, use the toggle to set Visible in App Launcher or Hidden in App Launcher. Hide apps that no one should discover, such as internal or retired apps, so the App Launcher stays focused.
- Reorder the apps
Drag rows up or down to set the default sequence. The change takes effect immediately and becomes the starting order users see in the App Launcher before any personal sorting.
- Grant access on profiles and permission sets
Make apps visible on the relevant profiles, and use permission sets for narrow, additive access. Remember a default app can be set only on a profile, never on a permission set.
- Verify as a user
Log in as an affected user (or use a sandbox test account) and check both the app name dropdown and the App Launcher. Confirm the right apps appear, in the right order, and that the default app loads on first login.
Per-row toggle on the App Menu page that shows or hides an app in the App Launcher grid.
The drag-to-reorder sequence that sets the default order of apps before users personalize their own.
Profile setting that marks apps as visible and lets you choose one Default app for first login.
Permission set setting that makes apps visible only; it cannot assign a default app.
- The default app only applies on a user's first login. After that, login returns them to the last app they used, not the profile default.
- Permission sets can make an app visible but cannot set it as the default; that subset of users needs its own profile if they require a different landing app.
- A connected app shows in the App Launcher only when it is authorized for the user, has a start URL, and is marked visible in the App Menu.
- User personalization in the App Launcher overrides your default sort order for that user, so test as a fresh user to see the true default sequence.