File, Your Company
A Your Company File in Salesforce is a File visible to every internal user in the org.
Definition
A Your Company File in Salesforce is a File visible to every internal user in the org. It is the most permissive of the standard file privacy states short of Public on the Web; everyone with a Salesforce internal license can view, download, and (depending on permission level) edit the file. Your Company is the right state for org-wide reference content: HR policies, company-wide announcements, brand guidelines, training materials.
The privacy state is computed from ContentDocumentLink records. A file becomes Your Company when it is shared with an org-wide Public Group (typically called All Internal Users or AllOrgEmployees) or published to a Library accessible to all internal users. The platform classifies the state automatically; there is no explicit Your Company flag to toggle. Removing the org-wide sharing transitions the file back to Privately Shared.
How Your Company file state works
When a file is Your Company
A file qualifies as Your Company when it is shared with an audience that includes all internal users: a Public Group covering everyone, a Library shared with all employees, or a record with org-wide-read sharing that the file is linked to. The platform recomputes the state whenever ContentDocumentLink records change.
Use cases for Your Company files
Common Your Company files: HR policies, employee handbook, brand guidelines, company-wide announcements, training videos, security policy documents, IT how-to guides. These are the reference materials every employee needs but no one needs to edit.
Your Company versus Privately Shared
The line between the two is the audience scope. Privately Shared targets specific users, groups, or records. Your Company targets everyone in the org. A file shared with 30 Marketing users is Privately Shared; a file shared with the All Employees group is Your Company.
External users and Your Company state
Your Company state covers internal users only, not Experience Cloud (community) external users. For external audiences, sharing must use Experience Cloud-specific patterns (community groups, public knowledge channels) rather than the All Internal Users group.
Org-wide sharing versus Public Link
Your Company files are still gated by Salesforce login. Public Link sharing (the Public on the Web state) bypasses login entirely; anyone with the URL can access without authenticating. The two are different: Your Company is org-wide-but-authenticated; Public Link is unauthenticated.
Library publishing as the common path
The most common way to make a file Your Company is to publish it to a Library shared with the All Internal Users group. The Library''s permission model handles the org-wide grant; individual files inherit the Library access. This scales better than per-file org-wide sharing.
Auditing Your Company files
Compliance teams sometimes need to audit org-wide-accessible content. SOQL queries on ContentDocumentLink filtered by all-internal-users groups surface every Your Company file. Cross-reference with the file''s content classification to identify accidental over-sharing.
How to make a file Your Company state
Making a file Your Company means sharing it with an audience covering all internal users. The standard path is publishing to a Library shared with the All Internal Users group; the alternative is direct sharing with an all-employees Public Group.
- Identify or create the all-internal-users group
Setup, then Public Groups. Confirm a group exists with all internal users as members (often called All Internal Users or All Employees). Create one if needed.
- Open the file you want to share org-wide
Open the file in the Files tab or on a record. Click Share.
- Add the all-employees group as Viewer or Collaborator
In the Share dialog, add the All Internal Users Public Group with the appropriate permission level. Viewer is typical for reference docs.
- Save
Click Done. The file transitions to Your Company state automatically.
- Verify the state
Open the file detail page. The privacy state shows Your Company. Search and the Files tab now expose the file to everyone in the org.
- Audit periodically
For sensitive content, review what is in Your Company state quarterly. Over time, files that should not be org-wide accumulate; cleanup matters for compliance.
Publish to a Library shared with all internal users. Scales well for many files.
Direct sharing with All Internal Users Public Group. Per-file action.
Files linked to records with org-wide read OWD effectively reach Your Company state through record sharing.
Apex DML inserting ContentDocumentLink records for many files at once. Used for bulk migration to Your Company state.
- Your Company state covers internal users only. External community users do not have access via this state; they need separate community sharing.
- Files shared as Your Company can be downloaded by every internal user. For sensitive content, consider whether the org-wide audience is right.
- Removing the all-internal-users group from sharing immediately transitions the file out of Your Company state. Users lose access; communicate the change.
- Public Group membership changes affect Your Company files. If your all-employees group dynamically updates with employee join/leave, file access follows.
Trust & references
Straight from the source - Salesforce's reference material on File, Your Company.
- File Sharing OverviewSalesforce Help
About the Author
Dipojjal Chakrabarti is a B2C Solution Architect with 29 Salesforce certifications and over 13 years in the Salesforce ecosystem. He runs salesforcedictionary.com to help admins, developers, architects, and cert/interview candidates sharpen their fundamentals. More about Dipojjal.
Test your knowledge
Q1. What happens when File, Your Company data is not maintained properly in Salesforce?
Q2. Which Salesforce Cloud is File, Your Company most closely associated with?
Q3. What best describes the purpose of File, Your Company in Salesforce?
Discussion
Loading discussion…